Archive Records Clerk
Saskatoon Tribal Council Inc., Saskatoon
Deadline: June 16, 2021 - June 23, 2021
THE POSITION
Reporting to the Agreements Manager, the Agreements Archiving Clerk will be responsible for supporting the agreement/contract unit with the implementation of the classification and retention schedule. Archiving of program, corporate and historical documents along with the preparation, processing of various administrative and financial documents, system data inputting, establishment and maintenance of information management systems and records classification are all key areas of responsibility for this position. This position also provides administrative support services.
RESPONSIBILITIES
- Assists in supporting the implementation of the document classification and retention schedule
- Supports all departments with technical assistance on the classification of various documents, including reporting, correspondence, personnel files etc.
- Support departments with the digitizing and classification of records including: records of decisions, discussions and or resolutions
- research industry standards (Federal and Provincial legislation) and recommend appropriate management direction with regards to storage management plans
- process requests for information under the Freedom of Information/Privacy Act
EDUCATION AND EXPERIENCE
- Post-Secondary education in a related area (e.g. library assistant; archival science and or certification in information and records management);
- (3-5) years clerical/administrative support, with records management experience preferred; OR
- Equivalent education, training and experience may be considered.
OTHER CONDITIONS
- Ability to lift 25 to 30 lbs on a regular basis;
- Must possess a valid Saskatchewan drivers license, a reliable vehicle and meet STCs insurance requirements;
- Must provide a current, original, Canadian Criminal Record Check (CPIC) as a condition of employment.
Reporting to the Agreements Manager, the Agreements Archiving Clerk will be responsible for supporting the agreement/contract unit with the implementation of the classification and retention schedule. Archiving of program, corporate and historical documents along with the preparation, processing of various administrative and financial documents, system data inputting, establishment and maintenance of information management systems and records classification are all key areas of responsibility for this position. This position also provides administrative support services.
RESPONSIBILITIES
- Assists in supporting the implementation of the document classification and retention schedule
- Supports all departments with technical assistance on the classification of various documents, including reporting, correspondence, personnel files etc.
- Support departments with the digitizing and classification of records including: records of decisions, discussions and or resolutions
- research industry standards (Federal and Provincial legislation) and recommend appropriate management direction with regards to storage management plans
- process requests for information under the Freedom of Information/Privacy Act
EDUCATION AND EXPERIENCE
- Post-Secondary education in a related area (e.g. library assistant; archival science and or certification in information and records management);
- (3-5) years clerical/administrative support, with records management experience preferred; OR
- Equivalent education, training and experience may be considered.
OTHER CONDITIONS
- Ability to lift 25 to 30 lbs on a regular basis;
- Must possess a valid Saskatchewan drivers license, a reliable vehicle and meet STCs insurance requirements;
- Must provide a current, original, Canadian Criminal Record Check (CPIC) as a condition of employment.